Meet Workers, Warmup Times, Team Seating Once I have everyone's entries in, I will be sending out the team seating, worker, and warmup assignments for everyone. I will also publish psych sheets and entry lists for your divisional sessions so you can double check that your entries are correct. This should be completed by Friday, June 23 at 4 pm and will also be posted on the league website https://asa.swimtopia.com/championship . Just as a reminder, plan on providing 1 worker for each 12-15 kids you enter in the meet. Most workers will need to be available at least 45 minutes prior to the start time of your session. Having those folks in place on time will allow us to start on time. CREDENTIALS: Due to space constraints on the deck teams are requested to limit the number of coaches on the pool deck at any time. Coaches are encouraged to remain upstairs in their team areas with their athletes during the meet. ALL non-swimmers must have and visibly display a credential at all times in the building. If you do not have a credential, you will not be allowed on the pool deck. Please inform your parents of this requirement, especially those parents who think they will just walk on to the deck at any time. This is a crucial requirement to make sure we don’t bring too many people onto the deck for each session. Certain credentials will have deck access, those are specifically for coaches, particularly the non-swimming coaches. Teams will be allotted a limited number of relay only credentials that will grant those persons access to the deck for the relay events only. Those are specifically for teams to have extra volunteer help to transport your relays to the blocks for relay events. Once the individual events start, those credentials will no longer allow that person to remain on the deck. Meet volunteers will also have specific credentials that will allow them access to the pool deck to complete their jobs. The only individuals allowed on deck will be participants, coaches, meet volunteers, and credentialed meet officials. Access to the deck will be monitored by meet workers and security. Please help us police this policy. Persons caught trying to pass their credential to an unauthorized person will be subject to ejection from the facility. Team Arrival – Teams will be allowed into the building on a scheduled arrival time basis. Teams will not be allowed to enter the building until 30 minutes prior to their warmup time. A schedule of these times will be made available by Sunday, June 25. All athletes/teams must enter the venue via the FRONT entrance to the Campus Recreation Center on Ferst Drive. No teams will be allowed to enter the venue via the Tech Parkway entrance. Teams are requested to come through the Team Entry location as one team with a coach to supervise the arrival process. Teams should enter the building as one group. Any stragglers may be collected by a coach or team representative that can escort the swimmer into the venue to your team area. There will be a meeting area outside of the Campus Recreation Center entrance where coaches and team coordinators can collect their team members before entering the venue as one group.Anyone (coach, team rep, or scheduled meet volunteer) coming onto the deck should have a credential in hand or visibly displayed and must display the credential at all times. Please do not instruct your swimmers to arrive and enter the building whenever or wherever they like. Unaccompanied athletes will NOT be allowed into the building. Please go to your designated team area and remain there until your warmup time. TEAM AREAS - Team seating will be on the deck for some teams and in the upstairs seating gallery for others. Each team will be assigned a specific seating section and row(s) and must sit in that section for the meet. Athletes and coaches should remain in their team areas at all times unless going to warmup or to compete in a race via the staging areas on deck. Team seating areas will be sent to teams and published on the ASA website no later than Sunday, June 25. Teams are NOT ALLOWED to bring large coolers or other items into those seating areas, smaller coolers or bags that fit underneath one of the seats in the stands are permitted, but items larger than that are not permitted. Please keep this in mind when planning on what to bring to the meet. We advise each athlete bring their own water/sports drink and any food needed. Teams are welcome to bring team signs, but we request you use blue painter’s tape or zip ties only to hang your team signs. Please do not use masking, scotch, athletic or duct tape to hang your signs. Damage caused by use of anything, but blue painter’s tape will be the responsibility of the offending team. Athlete Staging and Traffic Flow in the Building- Please click onGT Facility Diagram and Traffic Flow for Venue. Athletes should remain in their team area until event is called to report to the staging areas on deck, this will usually be two to three events prior to the start of their race. There is a limit to the number of bodies allowed on the deck your cooperation with this will help us stay in compliance with these guidelines. - For individual events only. All swimmers must go through the staging areas/bullpen located on deck for their races, please do not go directly to the blocks. The staging areas are located next to the respective pools the swimmers will be competing in and are located on the near side of the pool by the spectator seating. We will have a number of trained staff and volunteers to collect the swimmers and ensure they make it to the correct lane for their race.
- Swimmers seated upstairs can access the deck and staging areas/bullpen via the back stairwell located behind the spectator gallery to get to the downstairs hallway and pool deck. Signs will point athletes and coaches in the right direction. Please do not use the stairs inside of the pool by the scoreboard.
- Swimmers seated on deck should approach the girl’s staging area by going underneath the diving tower. Swimmers can approach the boy’s staging area by going behind the blocks by the diving well and going through the hallway behind the timing room.
- For relay events only. All teams will take their swimmers directly to the blocks and do NOT go through the staging areas/bullpens. Swimmers seated upstairs can access the deck and staging areas/bullpen via the back stairwell located behind the spectator gallery to get to the downstairs hallway and pool deck. Swimmers seated on deck can approach the blocks from either side of the pool. Please do not come to the deck and blocks until your event is called, this will help keep the number of people on the deck manageable throughout the meet.
- As is the case for relay events, please do not come to the bullpen until your event has been called to report. This will usually be about 5-6 events prior to your event being swum (event 13 will likely be called to report when event 10 begins swimming).
- Please stay out of this bullpen/staging area, unless you are requested to come into that area by one of our event staff.
- If you have an athlete with special needs or that requires extra supervision, please have your coach coordinate that with our bullpen operators Evan Nylander, Emily Santowski or Sarah Oberholzer when you arrive at the pool. This will make for a much better experience for all involved.
- When swimmers are done with their races they are requested to return back to their team areas. We will have event staff behind the finish area directing swimmers to the collection area. There will be a “collection area” located behind the announcer’s podium for each pool where teams can station coaches or credentialed parents to get these swimmers as soon as they are done competing.
- Once a swimmer’s race is done they may warm down in the diving well for a limited amount of time and then must return to their team area upstairs. Athletes (and coaches) must exit the deck via the doors by the timing room next to the competition pool and then return upstairs via the back stairwell. Please do NOT use the interior stairwell by the scoreboard, we are limiting traffic in that area.
Keep Aisle Ways Clear - The aisle ways in the spectator area must be kept clear at all times. If you are in the spectator gallery you need to go to your seat. You can't stand in the area behind disabled seating in between the upper and lower seating areas. We will have security guards in that area instructing people about this, so follow their instructions. Locker Rooms/Bathrooms – The locker room restrooms located directly off of the pool deck are for SWIMMERS ONLY. Coaches, age 18 or older, meet workers/volunteers, or anyone age 18 or older must use the restrooms located by the diving well, any of the upstairs restrooms, or the other locker facility located by the lower lobby of the CRC. This will specifically apply to teams who want to have coaches or adults take swimmers through the boys locker room by the boys bullpen. That staging area must be accessed by the doors by the timing and scoring room. Follow Instructions from Event Staff - Every event and every team has a parent or two who feels they are more special than everyone else and that rules don't apply to them. These rules apply to all of us, anyone that wants to impress the event staff with how important they are and how rules don't apply to them will be subject to a lovely pair of stainless steel bracelets and a free ride in a police cruiser. Don't be that person. PARKING - Coaches and team vehicles will NOT receive free parking passes. Prepaid parking will be available in the W10 parking deck that is adjacent to the CRC. To park in this deck, you must prebuy a parking pass, you cannot pay at the gate. To prepurchase parking please visit https://gatech.parkmobile.io/events . Parking costs will be between $12-15. Overflow parking for W10 and any day of parking for those who did not prepay is located at the W23 lot at 905 State St. These are relatively short walks from the pool. A map of the area can be found at Georgia Tech General Parking Map and ASA Parking Diagram and Map Please plan accordingly. | 
